Special Meeting Petition - Copperleaf of Kansas City HOA

Copperleaf of Kansas City Homeowners Association, Inc.

WHEREAS the Developer (Peterson Development Company, Inc.) controlled Board of Directors has failed to follow the requirements set forth in the Association By-Laws and hold annual meetings or hold elections for the Board of Directors consistent with the provisions of the By-Laws, the following Members of the  Copperleaf of Kansas City Homeowners Association, Inc. (a/k/a Copperleaf Homeowners Association, Inc.) do hereby call a Special Meeting of the regular membership to be held Monday, January 16, 2016, at 7:00pm at the Liberty Community Center as set forth in the "Notice" attached hereto.

*Initials represent confirmation that you are an owners of record in at least one lot in Copperleaf - First thru Tenth Plats, and if there is more than one owner of record for said lot, you are authorized to act for all owners in the signing of this petition to call a "Special Meeting" of the members of the Copperleaf of Kansas City Homeowners Association, Inc.

Notice of Special Meeting

You are hereby notified that a Special Meeting of the regular membership (Article IV / Section 4-2) to be held Monday, January 16, 2016, at 7:00pm at the Liberty Community Center.  The purpose of the Meeting will be to elect a board of Directors for the Copperleaf of Kansas City Homeowners Association, Inc.

Meeting Agenda

1. Selection of a Meeting Chairperson            

(The temporary Chair shall call for nominations and then a vote to select the Chairperson for the meeting.)

2. Verification of Quorum and Eligibility to Vote (Article VI / Section 6-1)            

(The Chairperson will verify that the Quorum requirements as set forth in the By-Laws for a meeting of the members has been satisfied. The Chairman shall verify the number of members and valid proxy votes**.  If you are an individual or entity not currently identified as a "lot" you will need to produce a deed or other evidence of ownership to establish your right to vote.    Further the Chairman shall verify the authority of the Developer to vote, and base on "lot(s)" owned at the time of the meeting determine the number of votes the Developer can cast at this meeting.)

3. Selection of a Nominating Committee (Article XI / Section 11-2)            

(The members present shall vote to select a Nominating Committee, the Committee shall then select a Chairperson and put forth at least 7 candidates for the Board.)

4.  Preparation of Written Ballot (Article XI / Section 11-4)            

(In accordance with the By-Laws a written ballot will be generated to identify the vacancies to be filled, the names of those nominated by the Nominating Committee to fill the vacancies, and a space for a write in vote for each vacancy.)

5. Selection of the Board of Directors for the Association.            

(The member present shall vote by written ballot to elect a Board of Directors for the Association.)

6.  Meeting of the Board of Directors            

(The newly elected Board of Directors will then call a meeting, waive the notice requirement, elect Officers, and provide written authorization for the Treasurer to open a bank account in the proper name of the association, Copperleaf of Kansas City Homeowners Association, Inc.)       

**As there is currently no validly elected "Secretary" of the Association, all proxies shall be temporarily filed with the Chair of the meeting.  Following the meeting of the Board, the proxies shall then be permanently filed with the newly elected Secretary.  For proxy to be operative, it must be in writing, signed and dated by the member, contain the address of the member and identify the member to whom the power to vote as proxy was given.

Sanderford Law Office, LLC    Contact the author of the petition